VENDORS

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BOOTH VENDOR FORM 

VENDOR RULES & REGULATIONS

1. Bring your own tablecloths and decorations for tent and surrounding area. The event will begin at 10:30 A.M. and will continue until 4:30 P.M. All tent signage must be approved by Texas Lunar Festival before being placed at your tent.

2. Set up begins at 6:00 am on Saturday, February 2, 2025 and we would like everyone to be ready by 10:00 am. All vendors should display their vehicle parking/setup pass on their vehicle. Quickly unload, move vehicle to vendor parking area, then return to set-up your booth (please do not: unload, set up, then move vehicle!)

3. All vehicles must leave the site by 8:30 am NO EXCEPTIONS!

4. Prior to the event you will need to pick up vendor pass that must be displayed on the dashboard of your vehicle to enter into the site. Your booth number will be on your actual booth. Only one vendor pass per vendor vehicle If you require more please bring that up to our attention.


5. ALL TRASH, PAPERS OR BOXES MUST BE PLACED IN A DUMPSTER. Please reference an event map that evening for location of dumpsters. We will have on staff a cleaning crew to provide festival trash removal but please do your part and help keep the park clean. Do not dump grease, dirty waste water or hot coals into the streets. There will be a designated “Grey Water” container for all wastewater or grease. It is a State and Federal violation to dump any wastewater or grease into any municipal storm drain. Please review the map for the proper location.

6. All food vendors are required to follow all strict guidelines enforced by the Health and Human Service Department of the City of Houston. All locations must contain 1) receptacle with clean water, 1) receptacle with water and soap, and 1) receptacle with water and bleach stated by the Health Dept. There will be access to water on site provided by the event producer.


7. Texas Lunar Festival has obtained the necessary permits to host this event. A determined space, tent, table and chairs for your booth are provided unless otherwise specified. All festival equipment must be left as found when you leave the event. If anything is missing, they will be billed to your business. Extra equipment is available upon request – see the VENDOR FORM for more information.

9. To ensure that you will have electricity on event day, we must know by January20, 2025 all of your event electrical requirements. It is your responsibility to bring at least 100’ extension cords for EACH outlet supplied. Electricity will be provided and located by your tent. Please be specific on electrical needs and their uses and complete the Electrical Needs Section on the VENDOR FORM. An electrician will be on site from 6:00 am to 5:00 pm on the day of event for any assistance. Additional charges may apply.

10. For public safety, our Police and Fire Department require that ALL sidewalks behind your booth spaces are not blocked. This means you cannot use them for any type of food prep or grilling. We have given you space on either side of your booth for these purposes. If you need additional space larger than what you are renting we suggest you purchase another booth for the appropriate listed fee.

11. The deadline to submit this application for a vendor space is January 20, 2025. All vendor Fees must be paid by Company Check, Money Order, Cash or Cashier’s Check. Personal Checks will not be accepted. Payment must be received no later than January 20, 2025.

12. Liability Waiver and Release: I, hereby assume all responsibility for, and risks and hazards of, participation in the rental activity planned by my group. In considerations of Texas Lunar Festival 2025 providing permission to use the space requested, I, and all members of my rental group, do hereby release Texas Lunar Festival and the City and County of Houston, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants, and all other agents, of any and all claims, demands, rights, and causes of action of whatever kind and  nature, arising from and by reason of, and all known and unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequences thereof, resulting from participation in the rental activity planned in the Texas Lunar Festival

 I agree to the rules and regulations above.